City Council Agenda Sept. 8: 'Best Value' Contracts, Remove 'Fiscal Crisis’ Designation

The following is the agenda for the Long Beach City Council’s Sept. 3 meeting:

1. Ordinance to Amend the Code of Ordinances of the City of Long Beach

Re: Building Code.

Legislative Memo: The City desires to increase the fines within multiple

dwellings with less than 25 dwelling units to a maximum amount of

$1,000 for each day on which the violation exists. A multiple dwelling is

defined by the City Code as a building containing three (3) or more

dwelling units occupied exclusively for residential purposes.

2. Ordinance to Amend the Code of Ordinances of the City of Long Beach

Re: Administration – Purchasing and Procurement.

Legislative Memo: New York State General Municipal Law was recently

amended providing municipalities the enhanced ability in the awarding of

contracts on the basis of “best value”. Best value is a common sense

update for awarding contracts for services to the bidder which optimizes

quality, cost and efficiency. Best Value takes into consideration such

areas as how well the product or service provider performs, life-cycle

costs (what it will cost to operate or maintain the product for 5, 10, 15, or

20 years), and environmental impacts The City’s Procurement Policy and

Procedures is being amended as well.

3. Resolution Amending and Reaffirming the Procurement Policy and

Procedures of the City of Long Beach.

Legislative Memo: The City periodically reviews this Policy and makes

amendments pursuant to General Municipal Law. This review is to be

performed annually. This item works in conjunction with Item 2 above.

4. Resolution Granting Waiver of Off-Street Parking Requirements Re:

Premises: 78 East Park Avenue (street floor), Long Beach, New York.

Re: Kiosk for Drop Off/Pick Up Services for Dry Cleaners,

Wash & Fold and Shoe Repair

5. Resolution Authorizing the City Manager to Enter into a Contract for the

Reconstruction of Grand Boulevard (between W. Park Avenue and W.

Beech Street) with the Lowest Responsible Bidder.

Legislative Memo: Grand Boulevard is a major thoroughfare for trucks

and buses to get into the West End of Long Beach and is in need of

repairs. This much needed reconstruction is being 100% funded by the

New York State Department of Transportation CHIPS (Consolidated Local

Street and Highway Improvement Program). CHIPS funding pays for

transportation oriented repairs to roadways.

6. Resolution Removing the February 7, 2012 Fiscal Crisis Designation as

the City of Long Beach has Entered into Long Term Fiscal Recovery.

Legislative Memo: On February 7, 2012, the City Council declared a

fiscal crisis and directed and empowered the City Manager to implement

enhanced budget discipline and budgetary relief to assist the City in

returning to fiscal stability. As directed by that Resolution, the City

Manager has implemented and achieved Spending Control Policies and

Procedures; Fiscal Accountability Policies and Procedures; Personnel

Savings Policies and Procedures and as a result the City Council passed

balanced budgets for the 2012-2013 and 2013-2014 fiscal years. As such

it is now appropriate to remove the “Fiscal Crisis” designation, enter the

long term recovery phase and put forth a long term financial recovery