Church Administrative Assistant - immediate opening

About Us Bishop Janes United Methodist Church is a welcoming congregation that believes in building meaningful connections within our community. We work to create a nurturing environment where people can experience love, grow spiritually, and find support in all of life's journeys. Our church strives to make a positive difference in our neighborhood and beyond through compassion and inclusion. We are seeking a friendly, organized person with good administrative skills to join our team. The ideal candidate has a warm, outgoing personality and is comfortable working in a Christian environment. This position is perfect for someone who enjoys connecting with people and helping support our church's community presence.

Position Overview We are looking for an organized, friendly Church Administrative Assistant to help with our church operations and communications. This part-time position (10-12 hours weekly) plays an important role in supporting our Pastor and managing office functions.

Location: This is an on-site position at our church office in Basking Ridge, NJ.

Schedule

• 10-12 hours per week initially, typically distributed across 3 weekday mornings
• Potential for increased hours as ministry needs grow
• Additional compensated hours may be available during busy church seasons (Advent/Christmas, Lent/Easter)

Key Responsibilities

Administrative Support

• Receive and screen calls, visitors, and correspondence for the Pastor
• Respond to emails and inquiries when the Pastor is away
• Prepare materials for worship services, weddings, funerals, and special events
• Maintain church records and files
• Prepare annual reports and documentation

Office Management

• Manage the church calendar and facility scheduling
• Maintain an organized, welcoming church office environment
• Process incoming communications (phone, mail, email)
• Update the church directory as needed
• Order and manage office supplies within budget
• Process bi-monthly payroll submissions to Paychex

Communications

• Coordinate basic church communications
• Update the church's Facebook, Instagram, and YouTube accounts
• Submit announcements to local media outlets
• Update the church sign as needed
• Distribute communications to the congregation

Qualifications

• High School diploma required
• Administrative experience preferred
• Proficiency with Google Workspace (Gmail, Docs, Sheets, Slides, Calendar, Drive) required
• Basic familiarity with graphic design tools such as Canva
• Comfort with using social media platforms
• Basic experience with payroll processing or willingness to learn
• Familiarity with AI tools (ChatGPT, Claude, Gemini, or AI-powered design tools) a plus
• Good communication abilities
• Ability to maintain confidentiality
• Good organizational skills
• Friendly, helpful demeanor
• Must be comfortable working in a Christian environment
• Must pass background check and complete Safe Sanctuaries training

Compensation & Benefits

• Competitive salary based on qualifications and experience
• Paid sick leave in accordance with NJ state law
• Unpaid time off: 2 weeks vacation plus 5 personal days annually

How to Apply Please submit your resume, cover letter, and three references to careers@bjumc.org with the subject line "Church Administrative Assistant Application." In your cover letter, please briefly describe your experience with administrative work and your comfort level with technology tools including Google Workspace and social media.

Bishop Janes United Methodist Church is an equal opportunity employer and welcomes applicants from all backgrounds who embrace our mission and values.

This position requires the successful completion of a background check and Safe Sanctuaries training in accordance with church policies.