Radnor Police Hiring Part-Time Administrative Clerk

RADNOR TOWNSHIP, PA — The Radnor Township Police Department is hiring a part-time administrative clerk

Below are details on the job, via Radnor Township:

This is an administrative position requiring a high level of professionalism and business aptitude, interpersonal and communication skills and a high degree of organizational skills. The employee is responsible for interacting with the public regarding Police Department general inquiries and responding to Right to Know requests through the JustFOIA program. This position will also be responsible for assisting in administrating the Police Extra Duty invoicing and receipting, as well as assisting in entering police payroll information for processing by the Finance Department.

This is a part-time, civilian position with an average of 29 hours per week in the office. Assignments are received primarily from the Police Department command staff, with regular collaboration with the Finance Department’s Right to Know Officer and Human Resource Coordinator. The employee is expected to develop methods and routines for the completion of assigned tasks and develop interoffice relationships that foster efficient and collaborative working relationships.

Essential Job Functions — General

Interacts with the public in receiving and processing police and parking-related payments at the Police Department’s customer window.

Responds to public inquiries made through the Police Department and Right-To-Know requests through the Pennsylvania State Open Records Office, by telephone, email, correspondence and in-person.

Coordinates with Right-to-Know Officer in providing timely and accurate records in response to public requests while maintaining confidentiality in working with sensitive police related records and information-based systems.

Reviews reports and documentation within the Record Management System (RMS) for accuracy and completeness, initiating corrections or making necessary adjustments.

Manages physical and digital paperwork through filing, scanning, and destruction, ensuring compliance with all established policies and procedures.

Proactively identifies and resolves documentation omissions or deficiencies, collaborating with relevant parties to ensure data accuracy and completeness, which is critical for meeting and maintaining accreditation requirements.

Assists in administrating the police extra duty program by scheduling, coordinating, entering invoices, tracking payments, reporting on outstanding accounts receivable.

Assists in entering hours worked for all police officers in coordination with the Finance Department’s Human Resource Coordinator.

Maintains continuity among work teams and contributes to team effort by accomplishing related results as needed.

Performs related duties as required. The duties listed herein are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Required Knowledge, Skills, and Abilities

Ability to communicate clearly and concisely, both orally and in writing; strong interpersonal skills; ability to understand, organize, index and reference a wide variety of administrative information.

Strong telephone skills, verbal communication, listening, professionalism, customer focus, informing others, handles pressure and is reliable.

Employee must be resourceful and able to work independently, exercise initiative, discretion and independent judgment, assess priorities, multitask, and possess problem-solving capabilities.

Must be able to discern matters of sensitivity and confidentiality and handle confrontational situations while providing the highest level of customer service.

Ability to establish and maintain effective working relationships with elected officials, employees, supervisors, other agencies and the public.

Experience with Database and Records Management Software preferred. Prior use of JustFIOA Records Management Software, CODY Systems Police Public Safety Software, and PennDOT Crash Reporting System a plus.

Skilled in operating all standard office equipment including but not limited to computers, copiers, fax machines, postage machines, and calculators.

Familiarity and working knowledge of Microsoft Office suite of products is required.

Must be flexible and adaptable to changing schedules as required by the Police Department.

Physical Requirements

The physical demands of this position must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

This is generally light to moderate physical work; employee must occasionally lift and/or move up to 35 pounds. Must have the ability to sit for up to 4–8 hours or stand for 2–8 hours in a day, must also be able to bend, stoop, squat, reach above shoulder level, kneel, lift and carry, push and pull up to 25 pounds for filing and other office procedures. Ability to use both right and left hands and fingers for grasping, repetitive motions and fine manipulation. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to focus. Ability to talk, listen and walk without assistance. Ability to report to work and perform required duties for up to five days a week for a minimum of eight hours per day.

Minimum Qualifications

• Education and Experience: A High School Diploma or GED is required.
• Criminal Background clearances required.
• Ability to work quickly and accurately while working on multiple projects simultaneously.

Apply online here.